1. Home
  2. /
  3. User Guides
  4. /
  5. Financials
  6. /
  7. General Ledger
  8. /
  9. System setup
  10. /
  11. Working with voucher numbers
  12. /
  13. Set up voucher numbering...

Set up voucher numbering for the interface

Related topics

Transactions from pre-systems can be G/L postings from, for example, a payroll system or invoices from an invoicing system. To be able to transfer transactions from a pre-system, you must set up an interface type for each group of transactions that should be transferred together with the same voucher type, using the same voucher number series. The parameters you define for the interface type decide which transactions are transferred from the G/L postings file or the invoice files. See About receiving transactions from pre-systems for more information.

The following instructions show how to set up voucher numbering for invoices from a pre-system, Accounts Receivable.

  1. Select the Work with interface types menu item.
  2. You access the main panel showing a list of existing interface types. The Break level field controls the voucher numbering from the pre-systems. Click Add.
  3. On the detail panel, you set up the parameters for those transactions that you want to transfer from the pre-system. Complete the following fields:
    4. Interface type
    Enter a unique code that will identify the new record you are creating.
    Description
    Voucher type
    Enter a voucher type with a voucher number series with Handling code set to 2, which is necessary for transferring invoices from a pre-system.
    The voucher type controls the numbering from the voucher number series defined for the voucher type. Note: When you are transferring pure G/L transactions you can use voucher number series with handling code 1 or 2.
    Voucher break level
    Enter 2 to give each transaction a unique voucher number, i.e., all the postings for a document will receive the same voucher number. Note: If you enter 1, the journal you transfer will receive one voucher number for all transactions, which is typically used when pure G/L postings are transferred.
    Summary code
    Here, set to NO. If you set this field to YES, then the system will summarise the postings before you transfer them to the General Ledger. Postings with the same accounting period, account combination, VAT handling code, transaction currency and quantity code will be summarised to one posting.

    For further information on the setup of interface types and for transferring transactions, see About receiving transactions from pre-systems. Click OK to update. Exit the routine.

Related topics