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  13. Create a pseudo catalogue...

Create a pseudo catalogue and connect it to a document type

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A pseudo catalogue can be used for contra accounting purposes. To create a pseudo catalogue you must first decide what pseudo accounts you want to include in the catalogue. You then connect the pseudo catalogue to the document type in order to use it for manual transaction entry.

During transaction entry you can use a document type that has a pseudo catalogue. Thus, whenever the document type is used the pseudo accounts in the catalogue will be displayed automatically on the VAT amounts/default entry panel. This will save you from entering the contra account manually for each transaction.

  1. Select the Work with pseudo catalogues menu item.
  2. On the main panel, click Add to create a new pseudo catalogue.
  3. You access the detail panel. Complete the following fields:
    4. Catalogue
    Enter the code that represents the catalogue you are creating.
    Description
    Enter text to describe the pseudo catalogue.

    Click OK and then Back.

  4. You return to the Work with pseudo catalogues main panel with the catalogue name you have entered. Select your catalogue and click Pseudo accounts.
  5. You access Work with pseudo catalogues, Pseudo accounts. Click Add to add the first pseudo account to the catalogue.
  6. You access the detail panel where you define the sequence in which the pseudo accounts will be displayed on the VAT amounts/default accounts entry panel during manual transaction entry. Complete the following fields:
    7. Sequence
    Enter a sequence number to position the pseudo account in the pseudo catalogue.
    Pseudo
    Enter a pseudo account from the Pseudo account file that you want to include in the pseudo catalogue.

    Tip: If you leave Pseudo blank for an entered sequence number, then you will have the possibility to enter a pseudo account manually when entering transactions. Here, click OK. Repeat steps 4-6 until you have all the pseudo accounts you want in this catalogue. Click Back when ready.

  7. You return to Work with pseudo catalogues, Pseudo accounts with all of the pseudo accounts entered in the previous steps. Tip: Click Resequence to re-sequence the entries by increments of 10. This saves you from deleting entries if you need to reposition them.

    8. After you have created the pseudo catalogue you can continue to Work with document types where you will connect the pseudo catalogue to an existing document type. If costing information has been used in the catalogue, then you should connect it to an A/P document type, as exemplified here.

  8. Select the Work with document types menu item.
  9. On the main panel, select a document type for A/P invoices to which you want to connect the pseudo catalogue and click Change.
  10. You access the first Work with document types detail panel. Click Next.
  11. On the second detail panel, complete the following field:
    12. Pseudo catalogue
    Enter the name of the pseudo catalogue. Note: A pseudo catalogue can only be defined if the Pseudo account code and Pseudo account fields are blank. The system validates the catalogue against the Work with pseudo catalogues program.

    Click OK and proceed to set up default pseudo accounts.

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