You can order a printout of the interest invoices in the proposal, together with an interest invoice journal, and post the transactions. Interest invoices will be updated in the A/R transactions and General Ledger files. You may select to print the interest invoices on one printer and the journals on another, if, e.g., different paper formats are used.
The interest invoices are printed in the language of each debtor. The A/R will also be updated with the new transactions. The G/L postings are created via pseudo accounting. If cost centre substitution is used for any of the pseudo accounts, then:
- If the Group by cost centre field is set to NO for the applied Interest rule then cost centre of the debtor from the Business partner file will be inserted, and not the cost centre of the original document on which the interest has been calculated.
If the Group by cost centre is set to YES for the applied Interest rule then cost centre of the overdue document(s) for which the interest has been calculated will be inserted.
This means that, depending on the Group by cost centre parameter, the proposed Interest invoice is created per Debtor, Currency and Cost centre or just per Debtor and Currency. This also applies at update of the proposed invoice.
Automatically generated reports:
When the G/L postings are updated to the G/L, the following reports will be printed, under the following circumstances:
- A G/L entry journal, showing the postings to the G/L, will always be printed when the journal is correct and has updated the G/L.
- A G/L transaction detail journal, showing each individual transaction before summation, will be printed if so stated in the G/L control file. This list will also display any pricing, calculation/redistribution, account completion or account number replacement that has been performed.
- A G/L transaction summary journal, showing which transactions in the journal have been summarised, will be printed if so stated in the G/L control file. If this list should not be printed, then no summations will be done, even if the accounts used are defined with summarisation.
- A G/L VAT journal, showing details for all VAT transactions in the G/L journal.
- A G/L error journal for debit/credit differences will be printed if the vouchers do not balance. The journal will not be updated, but must be corrected in the journal maintenance routine.
- A G/L error journal for fixed calculations and redistributions will be printed if any errors occurred when creating the automatic postings. The journal will not be updated, but must be corrected in the journal maintenance routine.
- A G/L error journal for dynamic calculations and redistributions will be printed if any errors occurred when creating the automatic postings. The journal will not be updated, but must be corrected in the journal maintenance routine.
- A G/L error journal for pricing transactions will be printed if any errors occurred when creating the automatic postings. The journal will not be updated, but must be corrected in the journal maintenance routine.
- Select the Work with interest invoice proposals menu item.
- On the Overview panel, highlight the proposal and select the Print invoices and update option.
- You access Print invoices and update proposal. The following fields are relevant:
- Invoice date
- The system proposes the “Calculation date” selected at the proposal creation as the interest invoice document date. It can be changed. Enter the document date for the created interest invoices.
- Accounting period
- The system proposes the actual accounting period in which to book the interest invoices and G/L postings. If you change the period, it may not be before the accounting period for any of the included documents.
- Voucher date
- The system proposes today’s date as the interest invoice voucher date. It can be changed. Enter the voucher date for the created interest invoices.
- Voucher type
- Enter a voucher type that is valid for the IINV routine. The voucher type controls the voucher numbering.
- Voucher break level
- The follow codes apply:
Code Description 1 The system will retrieve voucher numbers from the voucher number series, and document numbers from the document number series defined for the document type related to the IND system document type. You must select voucher break level 1 if you want to summarise the postings generated when updating the General Ledger. 2 The voucher and the document numbers will be the same, that is one number per interest invoice, based on the document number series defined for the document type related to the IND system document type. The voucher number series and the document number series must overlap.
Select the print parameters, which may differ between the interest invoices and the journals. Click OK to submit. The system will inform you when the system has updated the proposal. If the system should update the General Ledger immediately, the system will continue processing. When done, the system will send another message.