A cheque payment, just as a bill or a multi-currency payment, involves extra information that can be stored together with the payment document. A cheque payment can later be handled in the portfolio remittance routine. The portfolio type instead of the document type controls contra accounting for a cheque payment.
The extra fields needed for a cheque payment are accessed if you use a payment document type with Liquid entry panel set to 1.
Prerequisites
Use a payment document type with Check balance set to NO, Liquid entry panel set to 1 and Portfolio type completed with a portfolio type for cheque payments.
- Follow steps 1-4 in Enter an A/R payment with a pre-defined contra account.
- You access A/R liquid entry, Cheque. The following fields are relevant:
- Transaction amount
- The system defaults the transaction amount from the payment you have entered, but you may increase the amount, if the cheque covers more than one payment document.
- Currency
- The system defaults the transaction currency from the payment you have entered, but you may change the currency if this is a multi-currency cheque payment. Note: The system controls the total cheque amount shown in the Cheque amount field in the top part of the panel against the total amount for all included payments in the system currency. The entire cheque amount must be balanced by payment amounts.
- System amount
- The system defaults the system amount from the payment you have entered, but you may increase the amount, if the cheque covers more than one payment document. You will then have to fill up the remaining system amount with payments until the entire cheque amount has been covered. Note: If you increase the transaction amount as described above, you should either enter a new system amount manually, or delete the default amount and let the system recalculate it.
- Text
- The system defaults the text of the document type.
- Reception date
- The system defaults the document date from the payment you have entered. The date is only for information and is not used in any calculations.
- Exchange rate period
- Exchange rate level
- The system will default the values from the payment you have entered.
- Cheque number
- Drawer name
- Drawer bank number
- Bank
- If the cheque amount is greater than the payment amount for the payment you have entered, then you access Payments connected to cheque. The message informs you that the cheque is not yet covered. Click Add to enter new payments for the cheque until the cheque amount in system currency has been covered.click Fnc list
- You access the Transaction entry panel. The Document type field is protected, so that you cannot change to another payment document type within the cheque entry.
- When the cheque amount is equal to the payment amount, you re-access the Transaction entry panel with all fields open for input. Exit the routine.
Enter the relevant cheque information in these fields:
Click OK. The system retrieves defaults for the fields that were left blank. Click OK again to confirm. The system creates the postings automatically, based on the definitions for the payment document type (control account posting) and the portfolio type (contra account posting). The payment transaction will update the Accounts Receivable immediately.
Related topics
- About entering A/R payments manually
- Panels in the A/R transaction entry routine
- Enter an A/R payment with a pre-defined contra account
- Enter an A/R payment with a pseudo catalogue
- Enter an A/R payment with manual G/L postings
- Enter an A/R payment on voucher level
- Enter a bill payment
- Enter a multi-currency payment
- Enter an A/R payment with direct settlement
- Enter an A/R payment with selection of documents to settle
- Enter an A/R payment with settlement and manual difference postings
- Enter a debit note for a disputed payment
- Settle A/R documents without payment handling
- Enter a payment for a sundry debtor
- Change an entered A/R payment
- Enter a multi-currency settlement
- Enter multiple A/R payments into a cash book payment
- Create an A/R bank deposit list