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Confirm cheques with system-assigned numbers, successfully printed

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This concerns System-assigned cheque numbering. The procedure is very much similar to User-assigned cheque numbering (see Assign numbers to and confirm cheques, successfully printed). The main difference is that cheques will already have assigned numbers and will be regarded as printed OK. They should only be confirmed as Damaged (void) and reprinted when they were not successfully printed. For more information about printing and confirming cheques with system-assigned numbers, see About working with A/P payment proposals.

  1. Select the Work with A/P payment proposals menu item.
  2. On the Overview panel, select the proposal for which you want to confirm cheques and click Confirm payment order.
  3. You access A/P payment proposal, Cheques confirmation. On this panel the automatically assigned numbers to the cheques are displayed and you can confirm them to the physically printed cheques. After printing cheques, the following actions need to be taken depending on the outcome:
    • All cheques were printed as desired, and you want to confirm that they were printed OK. Click Update. You access the Work with A/P payment proposals, Overview panel.
    • The cheques did not print as desired, e.g., they were damaged during printing and you need to confirm the damaged cheque numbers and mark them to be reprinted. Select each cheque individually.
  4. You access Cheque number entry, Maintain cheque entry. Click Damaged (void).
  5. You access A/P payment proposal, Cheques confirmation. Click Exit.
  6. You access the Work with A/P payment proposals, Overview panel. You should now reprint the damaged cheque using the Payment order routine. See Create an A/P payment order. Tip: This procedure can be re-run multiple times until all cheques finally have been confirmed as printed OK.
  7. When the Payment order routine has reprinted the cheques, start the procedure from step 1 above. The cheque to reprint was printed OK. The procedure is now equal to the one described above.
  8. When all cheques have been assigned numbers and confirmed as printed OK, you access A/P payment proposal, Cheques confirmation. Click Update.
  9. You access the Work with A/P payment proposals, Overview panel. You can now create temporary postings for the proposal or update it as a final payment. See Create temporary postings or Update an A/P payment proposal. Exit the routine.

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