In the process of working with transactions in the Accounts Payable, you can change, delete preliminary invoices, display, maintain instalments, maintain VAT information or maintain text for a document.
In this routine, you also have the possibility to cancel a settlement. The system automatically reopens the settled document and reverses related G/L postings.
You can maintain most information regarding invoices and payments in A/P through this routine. You can also select different modes to maintain your documents in; open documents, settled documents and all documents. Settled invoices, credit notes and redefinition documents can always be maintained regarding import code, security code, if there is attestor security in your system.
You are able to maintain the following transactions:
- A/P invoices (preliminary)
- A/P invoices (final)
- A/P payments
- A/P instalments
- A/P credit notes
You can maintain transaction information such as, due dates, supplier invoice details, text, payment details, attestor details, import codes, cash discount details, and whether a payment has or has not yet been approved. It is also possible to maintain payee number and supplier bank. If a payee number exists, the entered payment mode and supplier bank is validated using information updated for the payee number rather than the supplier.
For sundry suppliers you can maintain extra information regarding name, address and bank information to be able to communicate with the financial institution.
For a forced payment mode additional payment information can be entered.
Enquiries and printouts
- A/P transaction and balance enquiry.
- Print the A/P transaction list or A/P balance list to obtain details of transactions. You can select the items you want to list through the Document type or Supplier number fields.
- Print the Cancel settlement list to view the main settlement documents for which settlements have been cancelled. If any G/L accountings were created, from e.g. difference documents, then G/L update journals will also be printed.