Preliminary invoices are entered in the same manner as final invoices, with the following differences:
- The system retrieves a different document type.
- The system defaults NO in Approved for payment.
- The system creates all G/L postings, debit and credit, automatically.
Prerequisites
Use a document type with VAT/default accounts and G/L postings panel both set to NO, and Preliminary invoice set to YES.
- Select the Enter financial transactions menu item.
- On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
- You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/P invoices (Preliminary) routine and click OK.
- You access A/P invoice/credit note entry, and the text in the header displays Preliminary. Complete the fields as in Enter a final A/P invoice with a pre-defined contra account, with the following exceptions:
- Document type
- The system defaults the document type connected to system document type FPI (for preliminary A/P invoices) or FPC (for preliminary A/P credit notes), which will give the document number and text.
- Approved for payment
- The system defaults NO for a preliminary invoice/credit note.
- To close your entries, see About starting/closing manual transaction entry for more information. Exit the routine.
Click OK when you have completed all relevant fields. The system retrieves defaults for the fields that were left blank. Click OK again to confirm. The system creates the postings automatically, based on the definitions for the document type. The invoice transaction will update the Accounts Payable immediately.
Related topics
- About entering A/P invoices and credit notes manually
- Panels in the manual A/P invoice entry routine
- Enter a final A/P invoice with a pre-defined contra account
- Enter a final A/P invoice with manual G/L postings
- Enter a final A/P invoice with a pseudo catalogue
- Make a preliminary A/P invoice final
- Enter an A/P invoice with VAT on invoice level
- Enter an A/P invoice with VAT on G/L level
- Enter an invoice for a sundry supplier
- Enter an A/P invoice with extra payment information
- Enter an A/P invoice with instalments
- Enter an A/P invoice with EU statistics
- Enter a credit note to correct EU statistical entries for a previous A/P invoice (Italy)
- Allocate the contra accounting of an A/P invoice
- Maintain an entered A/P invoice
- Re-age open documents for a supplier
- About starting/closing manual transaction entry