Instalment handling is controlled by the terms of payment for an invoice. The system splits the invoice amount in several parts, due on different dates.
Prerequisites
Use a supplier number with default terms of payment with instalment conditions, or manually override the entry in Terms of payment with a code with instalment conditions when entering the invoice.
- Select the Enter financial transactions menu item.
- On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
- You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/P invoices (Final) routine and click OK.
- You access A/P instalment maintenance with the created instalments. The following field is useful:
- Due date
- Positions the listing if you enter a due date, or selects a specific instalment if you enter its due date.
- You access A/P instalment maintenance where you maintain information for each instalment. Complete the following fields:
- Due date
- Enter the due date of the instalment or let the system calculate the date.
- Terms of payment
- Enter the terms of payment from Work with terms of payment that should apply for this instalment.
- Instalment amount
- Enter the amount of the instalment.
- VAT amount
- Enter the VAT amount of the instalment.
- Text
- Enter free text for the instalment transaction. If left blank, the system will use the description for the document type. The terms of payment of the invoice decides which document type to use.
- On the A/P instalment maintenance panel, click OK to confirm. The system will check that the sum of the instalment amounts equals the total invoice amount. Exit the routine.
Click Change terms of payment to change the overall terms of payment for the invoice, which will create new instalments. The new terms of payment must also include instalment conditions. To add an instalment, click Add. Note: If you add an instalment, you must change the existing ones so that the total invoice amount equals the sum of the instalment amounts. Here, select the instalment you want to maintain.
Click OK to update.
Related topics
- About entering A/P invoices and credit notes manually
- Panels in the manual A/P invoice entry routine
- Enter a final A/P invoice with a pre-defined contra account
- Enter a final A/P invoice with manual G/L postings
- Enter a final A/P invoice with a pseudo catalogue
- Enter a preliminary A/P invoice
- Make a preliminary A/P invoice final
- Enter an A/P invoice with VAT on invoice level
- Enter an A/P invoice with VAT on G/L level
- Enter an invoice for a sundry supplier
- Enter an A/P invoice with extra payment information
- Enter an A/P invoice with EU statistics
- Enter a credit note to correct EU statistical entries for a previous A/P invoice (Italy)
- Allocate the contra accounting of an A/P invoice
- Maintain an entered A/P invoice
- Re-age open documents for a supplier
- About starting/closing manual transaction entry