Prerequisites
| Sales order type | The sales order type used to enter this sales order must have the following parameters defined:
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- Repeat steps 1 through 3 in Enter a cash payment sale but in the Order type field, enter a sales order type that updates A/R and only requires a direct invoice printout.
- You access Work with sales order, Order lines. Complete the following fields:
- Item/Assortment
- Enter an item code.
- Quantity
- Enter an item quantity.
- Unit
- Enter a unit of measure.
- You access Work with sales orders, Order settlements. Assume that in the Order val field, the total sales order value for this example is 200£. For this example you will enter four different methods of payments. The breakdown of these payments is as follows:
Payment breakdown 50£ Credit card 50£ Credit card 50£ Cheque 50£ Balance in cash payment Total sales order value = 200£ Note: You can also enter a credit note from the company as a form of payment.
Click M-Card (Multiple credit card).
- You access Work with order settlements, All credit cards. Click Add.
- You access Work with order settlements, Credit card detail panel:
- Sequence
- Enter 1.
- Card
- Enter the type of credit card used by your customer.
- Card number
- Enter the credit card number.
- Expiration date
- Enter the expiry date of the credit card.
- Card holder
- Enter the name of your customer as it appears on the credit card.
- Amount
- Enter the sales amount that is to be paid by credit card.
- A second credit card payment of 50£ must be entered on a different credit card. Click Add.
- On the Work with order settlements, Credit card detail panel enter the following:
- Sequence
- Since this is the second credit card payment that is being registered, enter 2.
- Card
- Enter the type of credit card used by your customer.
- Card number
- Enter credit card number.
- Card holder
- Enter the name of the second card holder.
- On the Work with order settlements, All credit cards panel, the credit card payments that were entered are now displayed. Select the payments that you wish to receive a credit card authorisation for and click Authorise. If the payment is accepted, the authorisation code will be defaulted onto the record. For more information on requests for interactive authorisation see step 4 of Enter a credit card payment and obtain authorisation. Click Back to exit the multiple credit card payment routine.
- You access Work with sales order, Order summary. The cheque and remaining cash payment must now be entered. Click M-Pay (Multiple payment).
- You access Work with order settlements, Open payments. Click Add.
- You access Work with order settlements, Payments and A/R settlements.
- Payment status
- For this example, enter 2 to indicate that the payment has been received. This payment will be printed on the invoice but will not be subtracted from the amount due until it has been posted to Account Receivable in Financials, i.e. upgraded to status 3.
- Note: If 3 is displayed, this indicates that the payment has been posted to Account Receivable in Financials. This payment will be printed on the invoice and subtracted from the amount due. You can manually set a status to either 1 or 2. Only the system can change the payment to status 3.
- Sequence
- The sequence of the payments must be a continuation of the previous numbering. For this example enter 3 since this is the third payment being entered.
- Payment type
- Enter the payment type for Cheque, since a cheque payment is being entered.
- Cheque number
- Enter the number that identifies the cheque.
- Amount
- Enter the amount that the cheque is made out for. For this example enter 50.
- Cash register
- Enter a code from the Cash register codes table. Note: In most countries payments made with credit cards, cheque and cash (currency) are all considered to be cash-sales. If your country/company distinguishes between Cash, Credit Card and Cheque sales payments individual records for these will have been created in your Iptor.com system. If so, select from the Payment type list the record that best identifies the payment that you are registering.
- You return to Work with order settlements, Open payments. A second payment of 50£ cash must be entered. Click Add.
- On the Work with order settlements, Payments and A/R settlements panel, enter the following:
- Sequence
- Since this is the fourth payment that is being registered, enter 4.
- Payment type
- Enter the payment type for Cash, since a cash payment is being recorded.
- Cheque number
- Leave this field blank.
- Amount
- Enter the amount of the cash payment.
- You return to Work with order settlements, Open payments. The two payments that you entered are now displayed on the panel. Click OK to exit this panel.
- You return to Work with sales orders, Order settlements. A message will be displayed at the bottom of the screen indicating that multiple payments have been entered to settle the sales order.
- Click M-Pay to view the multiple cash and cheque payments that were entered for this sales order.
- Click M-Card to view all credit card payments that were entered.
- You access Work with sales orders, Fee entry. Click OK to exit the Sales order and return to the start of the program.
Click OK.
Click OK. Then click Fnc list and select Order settlements.
Click OK to accept this information. Click OK, again, to return to the Work with order settlements, All credit cards panel.
Click OK to accept this information. Click OK, again, to return the Work with order settlements, All credit cards panel.
Click OK.
Click OK to accept this information.
Click OK to complete this transaction and return to Sales order entry.
Click Back to exit.