Print statistics for supplier evaluation

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The following describes how to print statistical information for suppliers (i.e. evaluating a supplier’s delivery performance). This information is based on the purchase statistics file.

You have the option to print two types of lists:

  • Detail list displaying, for example, the Confirmed quantity, Received quantity, Required delivery date, Confirmed date, Received date and the difference (i.e. the difference in days from when the goods were required and when the goods were actually received).

Note: The difference is then summarised and graded according to three levels: Highest difference, Lowest difference and Average difference.

  • Summary list displaying, per supplier, the grading of differences (i.e. Highest difference, Lowest difference and Average difference).

For each type of list, you can also choose to print only the information for confirmed order lines or both.

For this example you will print a detailed list for only confirmed order lines.

  1. Select the Print supplier evaluation list menu item.
  2. You access Supplier evaluation list printout. Under the Specification category, complete the following information:
    Details
    Set to YES, meaning all details will be printed.
    Confirmed only
    Set to YES, meaning you only want to include confirmed order lines on the printout (i.e. only those orders which were confirmed in the Confirm purchase order routine). Note: If you set this field to NO, all purchase orders are included on the printout, regardless of whether you ran the Confirm purchase order routine.

    Under the Selection category, leave all fields blank. Tip: You can narrow down the selection of information to include by completing any of these fields. For example, if you want to review a supplier’s performance for a particular handler, enter the specific handler. See Working with printouts for instructions on individual and range selections.

    Complete the remaining information on the panel and click OK or F2 for interactive processing (if Interactive processing is set to YES in Work with system user profiles for your user profile).

    Output of generation

    The output generated from your selections will depict the following:

    The items purchased by different suppliers. Because you chose to print a detailed list, each item line will be displayed where you can view the different quantities ordered, confirmed, received and the dates the item was required, confirmed and received.

    Because you chose to print Confirmed only order lines, each item line will also display the difference, in days, between the Confirmed date and the Received date.

    Note: If you did not run the Confirm purchase order routine, the Confirmed date is automatically the same as the Requested date which means that the Requested date and the actual Received date will be the dates that are compared.

    Note: If a Transport time exists, the transport time is added to the Confirmed date (if you ran the Confirm purchase order routine) and/or the Requested date (if you did not run that routine).

    These differences are totalled, per supplier, and graded according to the Highest difference, Lowest difference and Average difference.

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