Iptor.com Help Centre

To exemplify, assume the following prerequisites apply:

The system country for the company is Belgium.
The goods sold should be delivered from a warehouse in Sweden, where the company also is appointed to declare INTRASTAT.
The customer is located in the Germany.
The currency on the sales order is EUR.

Select the Work with sales orders menu item.
On the initial panel, click Add to create a new record.
You access Work with sales orders, create new. The following fields are only displayed if the EU reporting function is activated:

Nature of trans: Enter a Nature of transaction code. If you leave the field blank, the system will try to find a nature of transaction code in the Nature of transaction default table and retrieve it to the next Add lines panel.
Port of dispatch: Enter a port of dispatch. Since Sweden (delivering warehouse) does not require declaration of port of dispatch in the INTRASTAT, you can leave the field blank.

Complete the following fields as described below:

Complete the other mandatory fields and click OK.

You access Order lines. The following fields are only displayed if the EU reporting function is activated:

Nat: If you entered a Nature of transaction code on the initial panel, this code is displayed here. If you left the field blank on the initial panel, and the system found a nature of transaction code in the Nature of transaction defaults table, the code is displayed here after you have completed the order line.
Port: Since Sweden (delivering warehouse) does not require declaration of port of dispatch in the INTRASTAT, you can leave the field blank for this example. Note: If the Manner of transport code (MOT), displayed on the sales order header, requires port of dispatch, you should change the manner of transport code for this example. Otherwise the system will highlight this field, requiring you to complete it.

Complete the following fields:

Click OK.

You remain on the Order lines panel with the entered order line. Click the Change option for the order line and click OK.
You access Order line, main info. Click the Additional info 1 tab to view more information for the order line.

On the Order line, additional info 1 panel, the following fields are involved in the INTRASTAT and EU VAT sales report:

Commodity cd: The system retrieves the commodity code from the Item file. You can change it. Note: If this field is blank, the order line will never be included in the INTRASTAT declaration.
Coun of orig: The system retrieves the country of origin from the Item file. You can change it.
Port of disp: This is the port of dispatch. The value is retrieved from the Warehouse table for the delivering warehouse (in this example Sweden). For this example leave the field blank.
Nature of tr: This is the Nature of transaction entered on the Add lines panel.
VAT based: The system retrieves the value from the Item file/Sales prices panel, for the order currency.
VAT handl cd: To retrieve the VAT handling code the system uses the VAT based field on the Sales order header panel.; If that field is set to YES, the system searches in the following order to find the correct VAT handling code:; If that is set to NO, the system searches in the following order to find the correct VAT handling code:

When ready, click OK to update the sales order line.

You return to the Order lines panel. Click Addresses to view the addresses on the sales order.
You access Order addresses. Select Delivery address.
On the Delivery address panel, the following fields are involved in the INTRASTAT and EU VAT sales report:

Country: The system retrieves the value from the Business partner file for this customer.

Click OK to return to the Order addresses panel.

On the Order addresses panel, select Debtor address.
On the Debtor address panel, the following fields are involved in the INTRASTAT and EU VAT sales report:

Country: The system retrieves the value from the Business partner file for this customer.
VAT registration number: The system retrieves the value from the Business partner file for this customer.

Click Order header to view the order header on the sales order.

On the Order header, main info panel, the following fields are involved in the INTRASTAT and EU VAT sales report:

VAT based: The system retrieves the value from the Business partner file for this customer.; If this field is set to NO, the system will search in the following fields to find a VAT handling code for the order lines on this sales order:; If this field is set to YES, the VAT based field on the Sales prices panel in the Item file for the item will determine which VAT handling code will be retrieved to the sales order line.

VAT handling code: Normally this field is blank, because the VAT handling code is retrieved to each sales order line. If you enter a VAT handling code here, this code will override the VAT handling codes on all the sales order lines on this order.

Click the Shipping tab.