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The following describes the process of buying goods from a supplier in another EU country.

To exemplify, assume the following apples:

The system country for the company is Belgium.
The goods you buy should be received in a warehouse in Sweden, where the company also is appointed to declare Intrastat.
The supplier is located in Germany.
The currency on the purchase order is EUR.

Select the Work with purchase orders menu item.
On the initial panel, click Add to create a new order.
You access Purchase order maintenance. The following fields are only displayed if the EU reporting function is activated:

Nature of trans

In this field you can enter a Nature of transaction code. If you leave the field blank, the system will try to find a nature of transaction code in the Nature of transaction default table and retrieve it to the Add lines entry panel. See step 4.

Port of arrival

In this field you can enter a port of arrival. Since Sweden (receiving warehouse) does not require declaration of port of arrival on the Intrastat declaration, you can leave the field blank.

For this example, complete the following fields as described below:

Supplier number

For this example enter the number of a supplier located in Germany.

Order type

Enter the sales order type you want to connect to this nature of transaction code.

Warehouse

Enter the warehouse of the supplier which is located in Germany.

Currency

Enter the currency.

Complete the other mandatory fields and click OK.
You access Add lines. The following fields are only displayed if the EU reporting function is activated:

Nat: This is the Nature of transaction code. If you entered a Nature of transaction code on the initial panel, this code is displayed here. If you left the field blank on the initial panel, and the system found a nature of transaction code in the Nature of transaction default table, the code is displayed here after you have completed the order line.
Port: In this field you can enter a port of arrival. Since Sweden (receiving warehouse) does not require declaration of port of arrival on the Intrastat declaration, you can leave the field blank. Note: If the Manner of transport code (MOT), displayed on the purchase order header, requires port of arrival, you should change the manner of transport code. Otherwise the system will highlight this field, requiring you to complete it.

Complete the following fields:

Item/Assortment
Quantity
Price

Click OK.

You remain on the Add lines panel with the entered order line. Click Back to access Order lines. Click Change for the selected order line.
You access Order line, main info. From this panel you can click the Additional info 1 tab to view additional information for the order line.
You access Order line, additional info 1. The following fields are involved on the Intrastat declaration:

Commodity cd: The system retrieves the commodity code from the Item file. You can change it. Note: If this field is blank, the order line will never be included on the Intrastat declaration.
Coun of orig: The system retrieves the country of origin from the Item file. You can change it. Note: The country of origin will not be printed on the Intrastat declaration for arrivals.
Port of arr: This is the port of arrival. The value is retrieved from the Warehouse table for the receiving warehouse. For this example, the field is blank, since no port of arrival is defined for the receiving warehouse (the receiving warehouse in this example is Sweden and Sweden is not required to declare port of arrival on the Intrastat declaration). Leave the field blank.
Nature of tr: This is the Nature of transaction code entered on the Order line entry panel.
VAT based: The system retrieves the value from the Item file/Purchase prices panel, for the order currency and order line unit. Note: This code is used to determine which VAT handling code should be retrieved to the VAT handl cd field on this panel. See field description below.
VAT handl cd: To retrieve the VAT handling code the system uses the VAT based field on this panel.; If that field is set to YES, the system searches in the following order to find the correct VAT handling code:; If the VAT based field is set to NO, the system searches in the following order to find the correct VAT handling code:; Note: The VAT handling code on a purchase order line is not used to calculate and print the VAT amount on the Purchase order printout. Instead you can use it to automatically retrieve the VAT amount when you match a supplier invoice with a purchase order in the Financials transaction entry routine in Financials. For more information see About working with automatic invoice matching.

Click OK to update the purchase order line.

You return to Order line, main info. Click Back to return to panel Order lines. Click Addresses to view the order addresses on the purchase order.
You access Order addresses. Select the Dispatch address and click OK.
On the Supplier dispatch address panel, the following fields are involved on the Intrastat declaration:

Address number: The system retrieves the default address number from the Business partner file. You can change the address by selecting another address number or by entering the address manually on the five lines at your disposal.
Country: The system retrieves the value from the Business partner file for this supplier.
VAT registration no: The system retrieves the value from the Business partner file for this supplier. If no VAT registration number is defined for the supplier in the Business partner file, this field is blank. Note: The purchase order will be included on the Intrastat declaration, even if this field is blank.

Click OK.

You return to Order addresses. Select Delivery and click OK.
You access Alternative delivery address.

Address: This field should only be completed if you want the goods to be sent to another address than the one defined for the warehouse. If you enter anything in one of the following fields you also have to complete the Address field.
Country: If this field is blank, the country of the receiving warehouse is used. For the purpose of this example, it will be Sweden. If you enter another country code in this field, the purchase order will be included on the Intrastat declaration for this country (i.e. this is the trader country), if the country is a member of the EU. Otherwise it will not be included on the Intrastat declaration. Note: Trader country is always the country where your company has any business and where your company has to declare Intrastat.
VAT registration no: You can enter the VAT registration number of the company that handles your Intrastat declaration. If you entered a country in the Country field directly above this field, the purchase order will be included on the Intrastat declaration even if you leave this field blank. Note: These two fields are not used for 3-party sales.

Click Order header to view the order header on the purchase order.

On the Order header panel, the following fields are involved on the Intrastat declaration:

TOD: If the country where you declare intrastat has to report Terms of delivery, you have to enter a terms of delivery code used for intrastat declaration.

MOT: The system retrieves the Manner of transport code from the Business partner file for this supplier. This code controls if you have to enter a port of arrival for the order lines on this purchase order. For the purpose of this example, you should use a code that does not require port of arrival, since you do not have to declare port of arrival in the Swedish Intrastat declaration.

Click OK to return to the Order lines panel. Click Cancel to exit this order.

To update the purchase order line
When you confirm this order line as received, the Acquisition statistics file will be updated. This is a temporary file. To update the EU statistics file with the purchase order line you either have to:

match the supplier invoice with the purchase order line in the Financial transactions entry program in Financials, (see About working with automatic invoice matching), or
transfer the Intrastat transaction, i.e. run the Goods transaction Intrastat transfer. See Transfer Intrastat transactions for unmatched purchase order lines.