Setting up and retrieving the payee information (sender/receiver) for third-party freight documents

When an external shipping agent is responsible for the transport of the goods dispatched to customers, the shipping agent needs to know who is responsible for paying the freight (i.e. the sender or the receiver).

This document outlines the instructions for setting up and retrieving the payee information for freight delivered by external shipping agents.

Prerequisites
The following must be activated:

Setting up sender / receiver customer information

You can choose to set the system up to have the sender pay or the receiver pay. How the system updates the Pay send/rec flag on the created freight document depends on the set-up. You can choose from any of the following:

• use Freight standard values
• manually update the flags on the created freight document
• let the system automatically update the flags

When the pick list has been confirmed, the update to those flags works as follows:

1. If standard freight values were set up in the Freight standard values table for *FLD01 or *FLD02 these will be retrieved, and depending on what was set up, the “Sender pays” (Pay send) flag or the “Receiver pays” (Pay rec) flag will be updated.
2. If no standard freight values were found, the system will check if any freight fee was entered for any of the orders. If found, the “Sender pays” (Pay send) flag will be set to YES.
3. If no freight fee was found, the system will check for a receiver customer number. If found, the “Receiver pays” (Pay rec) flag will be set to YES. If not found, and there is a sender customer number set up, the “Sender pays” (Pay send) flag will be set to YES.
4. In the event that none of the above are found, the Pay send/rec flag will not be automatically updated. The possibility still exists to update those flags manually.

The set-up for the sender and receiver customer number is outlined in the table below. This information will be updated in the Work with freight documents file on the Header information, part 2 panel when the pick list has been confirmed, and can be transferred to the third-party freight document software via IFTMIN.