About Intrastat declaration adjustments (Italy)

Note:

This document briefly describes the system and user steps involved when entering declaration adjustments for sales and purchase transactions in the Work with Intrastat report corrections program. The declaration adjustments are managed manually both for users that have the Distribution and Financials applications installed, and for users that have only the Financials application installed, with or without the Financials interface.

Adjustment transactions on sales

Adjustment on goods

The adjustments could be done for the following reasons:

1. If the errors found are related to:
1. Customer identification, e.g. state or VAT registration number
2. Commodity code
3. Nature of transaction

   then, the user enters the erroneous data (in the Revision section) and then the correct data (in the Correction section) that should be included in a new Intrastat declaration. When this is done, the system creates one record containing all erroneous data in the referenced previous declaration and one record with the correct data for the new declaration and updates the Intrastat declaration file.

2. If an adjustment of amount or statistic value is necessary, then the user enters the customer identification (state and VAT registration number) in the Revision section and the change of amount in the Correction section. Furthermore, if entering a monthly adjustment, then the user enters the customer identification, the commodity code and the nature of transaction in the Revision section, and the change of amount in the Correction section.
3. If an adjustment of amounts related to different periods is necessary, then it is enough to enter references in the Revision section to the customer and goods type and a reference to the last period in which the erroneous transactions were included in the previous declaration. In the correction section, the user enters the total amount of changes made in all periods.

Adjustment on service

The adjustments could be done for the following reasons:

1. If the errors found are related to certain details included in the previous declaration in section 3 of the Italian Intrastat module (= Sales service in the period), then the user enters:
1. The custom code, year, document number and the identification number to identify the previous transaction that should be corrected.
2. The other fields should be completed with the correct values.
2. If deleting a transaction included in a previous declaration, then the user enters:
1. The custom code, year, document number and the identification number to identify the previous transaction that should be corrected.
2. The remaining fields should NOT be completed.

Adjustment transactions on purchase

Adjustment on goods

The adjustments could be done for the following reasons:

1. If errors are found related to:
1. Supplier identification, e.g., state or VAT registration number
2. Commodity code
3. Nature of transaction

   then, the user enters the erroneous data (in the Revision section) and then the correct data (in the Correction section) that should be included in a new Intrastat declaration. When this is done, the system creates one record containing all erroneous data in the referenced previous declaration and one record with the correct data for the new declaration and updates the Intrastat declaration file.

2. If an adjustment of amount or statistic value is necessary, then the user enters the supplier identification (state and VAT registration number) in the Revision section and the change of amount in the Correction section. Furthermore, if entering a monthly adjustment, then the user enters the supplier identification, the commodity code and the nature of transaction in the Revision section, and the change of amount in the Correction section.
3. If an adjustment of amounts related to different periods is necessary, then it is enough to enter references in the Revision section to the supplier and goods type and a reference to the last period in which the erroneous transactions were included in the previous declaration. In the correction section, the user enters the total amount of changes made in all periods.

Adjustment on service

The adjustments could be done for the following reasons:

1. If the errors found are related to certain details entered in the previous declaration in section 3 of the Italian Intrastat module (= Purchase service in the period), then the user enters:
1. The custom code, year, document number and the identification number to identify the previous transaction that should be corrected.
2. The other fields should be completed with the correct values.
2. If deleting a transaction included in a previous declaration, then the user enters:
1. The custom code, year, document number and the identification number to identify the previous transaction that should be corrected.
2. The remaining fields should NOT be completed.