Note:
Related topics
This panel displays the G/L settlement documents that were a result of the selection and sequence choices you made on the previous panel. The panel sub-heading indicates the chosen activity.
- If the sub-heading is Create, then all non-settled documents posted on the defined account number are listed, if the Settled selection field was set to NO on the previous panel. If the selection field was set to YES, then both the non-settled and settled documents posted on the defined account number are listed. For this activity, you create the G/L settlement.
- If the sub-heading is Update, then the documents that belong to the selected settlement with the indicated settlement reference are listed together with non-settled documents which are posted on the defined account number. For this activity, you are able to add documents to the settlement.
- If the sub-heading is Delete, then only the documents that belong to the selected settlement, which is indicated by the settlement reference, are listed. For this activity, you are able to deselect all or individual documents from the settlement.
Prerequisites
The FR (French Modifications) and the FR2 (French Best and Practice) applications must be activated in Work with companies/Applications.
Options
| Select | Not available if the activity is Delete. Select this option for the transaction(s) you want to settle. Selected and settled transactions are marked as reconciled in the General ledger. |
| Deselect | Not available if the activity is Update. Select this option to deselect a transaction that has been selected for settlement. Deselected transactions are reset as not reconciled in the General ledger. |
Function keys
| Validation | If the activity is Create, then click this key to calculate the debit/credit/balance amount of the selected transaction(s) and account number, and validate that the balance is zero. The system will inform you whether the settlement is balanced or not. If it is balanced, then the G/L settlement is created and you return to the Selection panel. |
- Account
- Displays the selected account number for the activity.
- Debit
- The debit amount of the settlement is shown in system currency and is recalculated according to the selected transactions after clicking OK. If a settlement reference is entered, meaning that the document with that number is selected for settlement, then the accumulated debit amount only concerns transactions with that reference number.
- Settlement reference
- Displays the settlement reference number, if entered on the Selection panel. The reference number is given to the selected transactions for each performed settlement.
- Credit
- The credit amount of the settlement is shown in system currency and is recalculated according to the selected transactions after clicking OK. If a settlement reference is entered, meaning that the document with that number is selected for settlement, then the accumulated credit amount only concerns transactions with that reference number.
- Period
- The actual/current accounting period is defaulted, but can be changed. Next to the period, the total period balance is displayed.
- Balance
- The total balance amount of the settlement is shown in system currency and is recalculated according to the selected transactions after clicking OK. If a settlement reference is entered, meaning that the document with that number is selected for settlement, then the accumulated balance amount only concerns transactions with that reference number.
- Dt
- This column lists the document types of the settlement documents.
- Document no
- This column lists the settlement document numbers.
- Text
- Displays entered text for the settlement document.
- Doc date
- This column lists the settlement document dates.
- Per
- Displays the accounting period of the settlement document. If a period range was entered on the Selection panel, then only documents within the range are listed.
- Amount
- This column lists the settlement document amounts.
- Settle
- This column displays a settlement reference number for each transaction that has been selected for a unique settlement. If a transaction does not belong to any settlement, then the column is empty.