Related topics
- About working with A/R payment proposals
- Setting up the SEPA Direct Debit functionality
- SEPA Direct Debit process
This panel displays the mandate related information that has been defined for debtors in your system. If this panel was accessed via the Mandate function key on the A/R payment mode SEPA Direct Debit panel in the Business partner file, then the business partner number you were working with is defaulted to the Debtor no selection field.
Direct Debit mandates are used in the Work with A/R payment proposals routine in order to collect SEPA Direct Debit payments. The A/R payment proposal must be created for a SEPA Direct Debit payment mode. For more detailed information, see About mandate handling.
Note: The SEPADD function must be activated in the Function control file to maintain the data.
Options
| Update default Creditor ID | Select this option to update the default Creditor ID for one or more mandates, if a default exists. If you want to update the default Creditor ID for all mandates in status 1-5, then use the Update default Creditor ID function key. |
Function keys
| Update default Creditor ID | Update the default Creditor ID for all mandates in status 1-5, if a default exists. If you only want to update the default Creditor ID for one or just a few mandates, then select the Update default Creditor ID option instead. |
Selection fields
- Mandate ID
- This column lists the existing mandate IDs.
- Debtor no
- This column lists the debtor numbers of the mandate IDs.
- Internal name
- This column lists the internal names of the related debtor numbers from the Business partner file.
- St
- Indicates the status of the related mandate ID.
- Description
- Displays a description of the related mandate.
- Active
- Indicates if the mandate is active (statuses 4 and 5).
- Sequence type
- Displays the sequence type.
- Bank
- Displays the debtor’s bank code.
- Bank account number
- Displays the debtor’s bank account number.
- Bank ID Code
- Displays the debtor’s Bank ID Code (BIC).
- 1 Sent to debtor
- Displays the date when the mandate was sent to the debtor.
- 2 Signature date
- Displays the date when the mandate was signed by the debtor.
- 3 Sent to bank
- Displays the date when the mandate was latest sent to the bank.
- 4 Ready to collect
- Displays the date when the mandate was ready to be included in an A/R payment proposal.
- 5 Collection date
- Displays the date when the mandate was latest included in a collection file.
- 9 Closed date
- Displays the date when the mandate was consumed.
- Creditor ID
- Displays the Creditor identifier.
- Previous mandate ID
- Displays the previous mandate ID.
- First payment date
- Displays the first payment date when the mandate was included in a collection file.
- Payment updated
- Indicates if the payment is updated, meaning the first payment is either transferred from the Update A/R payment proposals routine to the A/R or from the Accept A/R payment proposals routine (Wait for accept) to the A/R.
Work with Direct Debit mandates (FKR71104)
On this panel you add and maintain mandate details for a debtor.
Note: The SEPADD function must be activated in the Function control file to maintain the data.
Function keys
| Reset mandate info | Only shown for mandates in status 5 and only applicable if you have System Administrator authority. Reset the original data for the mandate. |
- Mandate ID
- Enter a mandate ID code.
- Creditor ID
- Enter a code from Work with Creditor IDs. In Add mode, the default Creditor ID is retrieved, if it exists.
- Active
- Indicates if the mandate is active. The mandate is active when a date exists in the Ready to collect field (status 4) or in Collection date (status 5).
- Debtor number
- Enter the debtor for the mandate. The internal name from the Business partner file is displayed as the description. Note: You cannot enter a sundry debtor.
- Sequence type
- Mandatory entry, if a date is entered in Signature date. Enter a code from Work with ISO 2002 external code lists. The OOFF and RCUR sequence types apply. This field is not open for input if a date is entered in Ready to collect and the mandate exists in a payment proposal or a date is entered in Collection date.
- Bank
- Mandatory entry, if a date is entered in Signature date. Enter a bank from the Business partner file maintenance, Bank data. The selected bank must be defined with an IBAN and BIC code. For field details, refer to the standard or local guideline according to the UNIFI ISO 20022 Payments Message CustomerDirectDebitInitiationV02 (Msg ID pain.008.001.02), DirectDebitTransaction Information (Debtor Account), (Debtor Agent) and (Mandate Related Information).
- Bank account number
- Displays the bank account number from the Business partner file maintenance, Bank data. For field details, refer to the standard or local guideline according to the UNIFI ISO 20022 Payments Message CustomerDirectDebitInitiationV02 (Msg ID pain.008.001.02), DirectDebitTransaction Information (Debtor Account).
- Bank ID Code
- Displays the Bank Identifier Code (BIC) from the Business partner file maintenance, Bank data. For field details, refer to the standard or local guideline according to the UNIFI ISO 20022 Payments Message CustomerDirectDebitInitiationV02 (Msg ID pain.008.001.02), DirectDebitTransaction Information (Debtor Agent). (The Swift address is retrieved.)
- 1 Sent to debtor
- Mandatory entry. Today’s date is defaulted. Enter the date when the mandate was sent to the debtor. Only used for informational purposes. (Mandate is inactive.)
- 2 Signature date
- Mandatory entry. Enter the date when the mandate was signed by the debtor. The date must be after the date entered in Sent to debtor. If entered, then the sequence type and bank must also be entered. (Mandate is inactive.)
- 3 Sent to bank
- Optional entry. Enter the date when the mandate was latest sent to the bank. This field requires a signature date which must be equal to or after the date entered in Signature date. Only used for informational purposes. (Mandate is inactive.)
- 4 Ready to collect
- Mandatory entry. Enter the date when the mandate is ready to be used in the collection file. The mandate is now active and will be included in an A/R payment proposal. Found transactions are selected if the document date is equal to or after the Ready to collect date and with the ISO currency code = EUR in Work with currencies. If ISO currency is left blank, then the transaction currency code must be EUR. This field is not open for input if the mandate is included in a payment proposal or if a date exists in Collection date. (Mandate is active.)
- 5 Collection date
- Displays the date when the mandate was latest included in a collection file created in the Collection to bank routine in Work with A/R payment proposals. (Mandate is active.)
- 9 Closed date
- Mandatory entry for a mandate defined with the RCUR sequence type. Enter the date when the mandate was consumed. The mandate is now inactive and will not be included in an A/R payment proposal. This field must be equal to or after the date in Sent to debtor.
If the mandate is defined with the OOFF sequence type and has been consumed, i.e. the mandate has been included in a collection file, then the mandate is automatically closed. The closing date is updated to this field and cannot be changed.
Note: You cannot close a mandate that exists in a payment proposal. (Mandate is inactive.)
- Previous mandate ID
- Enter the debtor’s previously closed mandate ID. This ID must not be the same as the selected mandate ID. It must exist in Work with Direct Debit mandates, belong to the same debtor as the selected mandate and be closed.
Work with Direct Debit mandates, Copy (FKR71105)
- Mandate ID
- Displays the mandate ID(s) you selected to copy.
- New mandate ID
- Enter a code to identify the new mandate ID that you are creating.
Work with Direct Debit mandates, Deletion (FKR71108)
Work with Direct Debit mandates (FKR71111)
On this panel you can view the latest original mandate data from the collection file.
Function keys
| Reset mandate info | Only shown for mandates in status 5 and only applicable if you have System Administrator authority. Reset the original data for the mandate. |
Original information
The fields below contain the latest original data from the collection file. They control if the “actual mandate data” has been changed according to the latest Original data (Used data) created in the collection file. If one of the fields has been changed, the Amendment details need to be included in the next created collection file. See About mandate handling for more information.
- Mandate ID
- Displays the last used original mandate ID from the collection file.
- Creditor ID
- Displays the last used original Creditor ID from the collection file.
- Bank account number
- Displays the last used original bank account number from the collection file.
- Bank ID Code
- Displays the last used original Bank Identifier Code from the collection file.
- Company name
- Displays the last used original company name from the collection file.
Amendment details
The fields below contain the latest amendment data from the collection file. These fields control when the amendment was latest included in the collection file. If the next collection file includes payment date(s) equal to the Amendment date, then the collection file will include the applicable amendment data once again. See About mandate handling for more information.
- Mandate ID
- Displays the latest amendment mandate ID from the collection file.
- Creditor ID
- Displays the latest amendment creditor ID from the collection file.
- Bank account number
- Displays the latest amendment bank account number from the collection file.
- Bank ID Code
- Displays the latest amendment Bank Identifier Code from the collection file.
- Company name
- Displays the latest amendment company name from the collection file.
Amendment
In this section, the latest payment date per field is displayed indicating when the amendment was included in the collection file.
- First payment date
- Displays the first payment date when the mandate was included in the collection file. The date controls that new collection files are not created with payments before this date.
- Payment updated
- Indicates if the payment is updated, meaning the first payment is either transferred from the Update A/R payment proposals routine to the A/R or from the Accept A/R payment proposals routine (Wait for accept) to the A/R. If YES, then the status cannot be reset to “Ready to collect” if the payment is deleted in Work with A/R payment proposals or Wait for accept.
Work with Direct Debit mandates, Update default Creditor ID (FKR71112)
This panel is displayed when the Update default Creditor ID option is used for selected mandates in status 1-5 on the main panel. If all mandates in status 1-5 should be updated, then use the Update default Creditor ID function key on the same panel.
Function keys
| View default Creditor ID | View the current default Creditor ID. |
- Mandate ID
- This column lists the selected mandate ID(s).
- Actual Creditor ID
- This column lists the actual Creditor ID(s) for the selected mandate ID(s).
Reset mandate info (FKR71118)
In this window, you confirm that you want to reset the original mandate data and update it with amendment data. Set each of the applicable fields to YES. For these fields, the Amendment details data is moved to the Original information data and the Amendment date is reset. The next time a collection file is created in Work with A/R payment proposals, a new amendment will be created if the “actual mandate data” <> Original information.
YES in the First payment date field will reset the mandate to status “Ready to collect” and requires YES in all open Amendment fields.
New Original info
In this section, the new original mandate information/data is displayed next to each field.
- Mandate ID
- Set to YES to move Amendment mandate ID to Original mandate ID and reset the Amendment mandate ID and date. If Amendment mandate ID is missing, then the field is not available for input.
- Creditor ID
- Set to YES to move Amendment Creditor ID to Original Creditor ID and reset the Amendment Creditor ID and date. If Amendment Creditor ID is missing, then the field is not available for input.
- Bank account number
- Set to YES to move Amendment bank account number to Original bank account number and reset the Amendment bank account number and date. If Amendment Bank account number is missing, then the field is not available for input.
- Bank ID Code
- Set to YES to move Amendment Bank ID Code to Original Bank ID Code and reset the Amendment Bank ID Code and date. If Amendment Bank ID Code and date are missing, then the field is not available for input.
- Company name
- Set to YES to move Amendment company name to Original company name and reset the Amendment company name and date. If Amendment company name is missing, then the field is not available for input.
- First payment date
- Set to YES to reset the mandate to status “Ready to collect”. This requires YES in all open Amendment fields in this window. The First payment date, Collection date and all Amendment dates are removed. All Amendment information data is moved to the Original information data and then they are reset. The first payment date when the mandate was included in the collection file is displayed.
Update/View default Creditor ID (FKR71119)
The heading differs depending on if you clicked the Update default Creditor ID function key on the main panel, or if you clicked View default Creditor ID on a detail panel.
The window displays the current default Creditor ID, if it exists. In this window you update all mandates in status 1-5 with the default Creditor ID, or just view the default. If you do not want to update all mandates, then you select the Update default Creditor ID option for the applicable mandate(s) on the main panel. Click OK to confirm the update.
- Creditor ID
- Set this field to YES to update all mandates in status 1-5 with the default Creditor ID. The default Creditor ID from Work with Direct Debit IDs is displayed, if it exists. If you accessed this window to view the default Creditor ID, then this field cannot be changed. For field details, refer to the standard or local guideline according to the UNIFI ISO 20022 Payments Message CustomerDirectDebitInitiationV02 (Msg ID pain.008.001.02), DirectDebitTransaction Information (Creditor Scheme Identification).