This document outlines the procedure for setting up the tables and files for Belgium specific A/P payments.
This functionality makes it possible to prepare the transfer files which could be sent to the Isabel SA (a company that supports the transfer of A/P payment files to all the banks in Belgium). See the Isabel SA company website for details.
The following tables and files must be set up:
| Tables/Files | To do | ||||||||
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| Language table maintenance | Define the languages and the common codes per language that are to be used. The table is preloaded at installation with the currently supported languages. If your system language is not any of these, you must add it to the table.
In the layout of some transfer files, the language of the supplier must be filled in. Enter the ISO language code in the Language table to find out the ISO language code based on the Iptor.com language code. |
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| A/P extra payment information entry | Enter the extra information of the supplier related to the A/P payment transaction.
For example, BLWI code, BLWI description, Payment cost code and the Payment procedure. |
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| Extension maintenance, Business partner banks | Enter the extra information of the bank of the business partner (supplier) in the A/P supplier bank extension table. | ||||||||
| A/P payment mode extension table maintenance | Enter the extra information related to the payment mode of the business partner in the A/P payment mode extension table.
The name of the payment modes is free in the system. But at least the following two payment modes must be defined (which are mostly used):
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| Name file maintenance, A/P supplier payment mode extension table maintenance | Enter the extra information of the payment mode of the business partner that have been set up in your system. For example, Payment procedure, Payment cost code, and BLWI code. | ||||||||
| Bank table extension maintenance | Enter the additional information of the bank of the business partner. | ||||||||
| BLWI code table maintenance | Certain information regarding foreign payments needs to be declared to the BLWI authorities. This information depends on the amount of the foreign payments in a month and the type of goods stated on the invoice. Not all companies are obliged to declare the payment activities to the BLWI administration. To be able to make the classification of the invoices you can enter the BLWI code at invoice level.
Note: If your company does not need to declare BLWI activities, this table may be blank. |
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| Payment cost code table maintenance | The codes for the payment cost are pre-defined by the banks. A payment cost code indicates who is going to pay the cost that is involved with the payment.
You can set this code on supplier/bank level and can use it in creating, maintaining and processing an A/P payment proposal. |
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| Payment procedure code table maintenance | A procedure for making a payment can be defined and is identified by the payment procedure codes stored in the Payment procedure code table.
You can enter new or maintain existing payment procedure codes. |
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| A/P payment proposal, Update accounts payable | Enter the Payment order date in dd/mm/yy format.
Note: The current date is displayed by default. This field is only shown for the Create payment order activity. You can select the payment order to update it. |
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| A/P payment proposal, Update accounts payable | This confirms the update of temporary postings or update of payment proposals. You can enter the payment description. | ||||||||
| A/P control file maintenance | It is mandatory to define a BLWI code to declare the origin of the transaction. Enter the BLWI coded transaction amount as Amount BLWI info only if the total amount in system currency is higher than 5,000 Euros for each foreign payment made to the bank. During the creation of a payment order, a test is done to check if BLWI information is defined for every transaction in the proposal. | ||||||||
| Work with currencies | Enter the following details related to the currency:
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| Work with countries | Enter the following details:
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