The following describes how to enter several postings, each with their individual document numbers on one voucher number.
Prerequisites
A document type with Handling code set to 1 and Check balance set to YES.
- Select the Enter financial transactions menu item.
- You access Financial system transaction entry. Enter a voucher type for General Ledger transactions and click OK.
- You remain on the same panel now showing the valid routines for the voucher type. Select the G/L transactions routine and click OK.
- You access G/L transaction entry. Enter the account number for the first posting of the batch and then click OK. You will now be able to change the following field:
- Document type
- The system defaults the document type connected to the system document type G/L. Enter the applicable document type.
- You access G/L transaction entry. Click Next document no to change the document number. The system will now retrieve the next available number in the series. Note: The document number may be changed manually and will always be validated according to the rules set up for the number series. After completing the entries close the batch as normal.
- You access an additional panel which specifies the document numbers within the voucher number you have just entered.
- You access Financial system transaction entry showing one balance per document number. Click OK to update. Exit the routine.
Click OK. The Document number field has now been updated with the next available number in the sequence from the Document number series defined for the entered document type.
Proceed to enter all applicable postings for the Document number. Additional information for the remaining fields on the panel and how to continue the entry of the transaction can be found in About entering G/L transactions (journal vouchers). Click OK.