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Correct settlement information for an interface transaction with settlement option *DOC_LIST using the “Create and stop on error” function

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The following describes how to correct the settlement information of an interface transaction with settlement option *DOC_LIST, that was imported from the interface using the Create and stop on error function. The term interface transaction is used to describe the set of interface data which is to be used to create the transaction.

Settlement related errors do not stop a payment from being created. The system loads the settlement related information after the payment is successfully created. To create a payment, you can use either the Create or Create and stop on error function on the A/R payment interface data panel. The only factor that differentiates the two functions is the panel flow. You can choose any one of the functions depending on your process.

  • Use Create if you would like to correct all the payments first and then, after all the payments are created, continue correcting their settlement related errors, if any. If this function is used, then you access Work with interface transactions, after all the payments that you selected to create have been corrected and created. If any settlement related data occurs it should be corrected from Work with transactions in voucher.
  • Use Create and stop on error if you want to continue correcting the settlement related information after the payment is created. You access the A/R settlement workbench after the payment has been created. After the settlement is corrected, you return to Work with interface transactions.

Here, do as follows:

  1. Select the Work with open batches menu item.
  2. You access the main panel. We assume here that a batch that has error code E2 (Other error) assigned to it is used, meaning the batch voucher is in error. Click Vouchers.
  3. You access Work with vouchers in batch indicating that the voucher is assigned error code E1 (Interface transaction error) which indicates that an interface transaction for the voucher is in error. To correct the error, select the voucher and click Interface transactions.
  4. You access Work with interface trans in voucher, Preloaded interface transactions. On this panel the interface transactions that have not been loaded yet are displayed. The interface transaction in error is indicated by the error code E (Error). The interface transaction needs to be corrected before the batch can be updated. Select the interface transaction and click Change.
  5. You access Work with interface trans in voucher, A/R payment. The fields which have incorrect values specified are highlighted. You can choose to create the transaction and if the transaction is successfully created, then continue correcting its settlement if it has errors. To correct settlement related errors, select Create and stop on error from the Function list.
  6. You access the A/R settlement workbench. The settlement panel that is displayed depends on the settlement option defined for the A/R payment:
    • A/R settlement workbench is displayed if the applied settlement option is *DOC_LIST.
    • Standard settlement info entry is displayed if the applied settlement option is *DOC_TYPNO.
    • Bank reference no. based settlement info entry is displayed if the applied settlement option is *DOC_BRNO.

    You can correct the settlement information on the respective settlement panels. To correct the imported settlement information, follow steps 3-7 in Correct settlement information for an A/R payment with settlement option *DOC_LIST. Complete the settlement and click Update.

  7. You access Work with interface trans in voucher, Preloaded interface payments. The corrected payment is no longer available on this panel, because the interface data related errors are corrected and the transaction is successfully loaded. Correct and create the remaining interface payments on the panel in the same way.

    8. If required, also the created transactions can be viewed on this panel. To view the transactions which were successfully created, toggle Preloaded/Batch/All. Exit the routine.

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