The following transactions will be performed:
- The stock balance is updated according to the difference between the stock take balance at the time of the Stock take list printout and the counted stock quantity reported during Stock take transaction entry.
- The items on the list are released for printing pick lists and reception notes.
- Accounting transactions for any differences are generated.
- The Stock take list is deleted.
- Select the Work with stock takes menu item.
- On the initial panel, select the applicable list and click Close and update.
- You access Stock take update. Complete the following fields:
- List number
- The selected stock take list number is defaulted, but can be changed.
- Keep open counts
- Indicate if lines not counted (left blank in Stock take entry) should remain as open stock take lines. If you set this field to YES, lines not counted will remain open for counting and updating later on. If you set this field to NO, lines not counted will be deleted when this routine is run.
- Accounting period
- The system proposes the accounting period in relation to today’s date. You may change the period if Allow change period is set to YES in Work with system user profiles for your user profile. If you change the period, it must be within the range of open periods as defined in the G/L control file, or in the DIS control file if Financials is not installed. The range of open periods is:
- From the actual period minus the number of periods allowed backwards, but not before last closed period.
- To the actual period plus the number of periods allowed forward.
Click OK. Once any variance in the stock take is at an acceptable level, the stock take list can be closed, and the stock balances and the General Ledger are updated.