To order the invoice journal printout and transfer all invoices to the Accounts Receivable and the accounting transactions to the General Ledger in Financials do as follows:
Note: For this task all accounting transactions will be transferred, i.e. also accounting transactions created in routines other than the Print invoice routine.
- Select the Print invoice journal menu item.
- You access Invoice journal printout. All fields are mandatory.
- Transfer all trans
- This field is set to NO by default. Change to YES to transfer ALL accounting transactions. Even those accounting transactions created in routines other than the Print invoice routine, will be transferred. For example, transactions created when purchase orders are received. Note: When you set this field to YES different printouts, apart from the invoice journal, could be printed. For more information, see About transferring accounting transactions to Financials. Tip: When you transfer accounting transactions, the accounting transactions will belong to a transfer journal. The transfer journal has a unique number for each transfer, which you can see in different enquiry programs in Financials. Some companies do not want to mix invoice accounting transactions with accounting transactions created in other routines in Distribution, in the transfer journal. If you do not want to do this, you should follow the instructions in Print invoice journal and transfer invoices.
- Transfer A/R trans
- This field is set to NO by default. For the purpose of this example, change to YES to transfer all accounting transactions created in the Print invoice routine to the General Ledger in Financials. The invoices will also be transferred to the Accounts Receivable in Financials. Note: When you set this field to YES different printouts, apart from the invoice journal, could be printed. For more information, see About transferring accounting transactions to Financials.
- Print trans sum list
- This field is set to YES by default. Optionally, keep the setting if you want to print the Accounting transactions list. This list contains information about all accounting transactions transferred, e.g. which accounts are credited/debited in Financials, amount, voucher number, document number, etc.
Define the printing parameters and click OK to print the invoice journal and transfer the invoices and accounting transactions. Note: If Interactive process is set to YES in Work with system user profiles for your profile, you can click F2 to run the prinout interactively.
Errors in transfer
If the system finds any errors when transferring the transactions, the transactions will not update Financials. You will receive a message that the transaction journal is in error and that no update will be performed. To correct the errors in the transfer, use the Maintain journals in error routine in Financials. For more information about this routine see About maintaining journals in error.