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  13. Print invoice journal and...

Print invoice journal and transfer invoices

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To order the invoice journal printout and transfer the invoices to the Accounts Receivable in Financials do as follows:

Note: All accounting transactions belonging to the invoices will also be transferred to the General Ledger in Financials. You are not able to only transfer the invoices to the Accounts Receivable, without transferring the accounting transactions belonging to the invoices. This is because the Accounts Receivable must always correspond to the Debtor’s Control Account in the General Ledger.

  1. Select the Print invoice journal menu item.
  2. You access Invoice journal printout. All fields are mandatory:
    3. Transfer all trans
    This field is set to NO by default. Keep this setting to denote that no other accounting transactions, except for the invoicing transactions, should be transferred.
    Transfer A/R trans
    This field is set to NO by default. Change to YES to transfer the invoices to the Accounts Receivable. All accounting transactions belonging to the invoices will also be transferred to the General Ledger in Financials.
    Print trans sum list
    This field is set to NO by default. Optionally, change to YES if you want to print the Accounting transactions list. This list contains information about all accounting transactions transferred, e.g. which accounts are credited/debited in Financials, amount, voucher number, document number, etc.

    Define the printing parameters and click OK to print the invoice journal and transfer the invoices and accounting transactions. Note: If Interactive process is set to YES in Work with system user profiles for your profile, you can click F2 to run the prinout interactively.

Errors in transfer
If the system finds any errors when transferring the transactions, the transactions will not be updated in Financials. You will receive a message that the transaction journal is in error and that no update will be performed. To correct the errors in the transfer, use the Maintain journals in error routine in Financials. For more information about this routine see About maintaining journals in error.

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