The following describes how to transfer all accounting transactions created in different routines to Financials.
- Select the Transfer accounting transactions menu item.
- You access Accounting transaction transfer displaying a list of all the different transfer groups. Enter any character next to all transfer groups, to transfer all transactions. In addition, you can make the following selections:
- Print trans sum list
- This field is mandatory and is set to YES by default. Keep this setting if you want to print the Accounting transactions list. This list prints information about all accounting transactions transferred, e.g. which accounts are credited/debited in Financials, amount, voucher number, document number, etc. Information about which transactions are summarised transactions is also displayed.
- Remarks
- Optional field. If you want, you can enter a text of your own, to describe this transfer. The text is only printed on the Accounting transactions list.
Define the printing parameters and click OK to start the transfer.
Note: When you transfer accounting transactions belonging to Invoicing, the invoices are also transferred to the Accounts Receivable in Financials. This must be done to be able to settle the invoice when the customer pays it. Note: Invoicing transactions will always be printed on a separate journal, even if you select to transfer both Invoicing transactions and, for example, Goods reception transactions at the same time.
Errors in the transfer
If the system finds any errors when transferring the transactions, the transactions will not update Financials. The system will send a message, informing you that the transaction journal is in error and that no update will be performed. Even though the transactions are not updated in Financials, they are removed from the Bookkeeping transaction file (SROBTR). To correct the errors in the transfer, use the Maintain journals in error menu item in Financials. For more information about this routine, see About maintaining journals in error.