The following is an overview of the basic tables and files relevant for the Interest invoicing routine. The standard setup records which are pre-loaded at installation are also enumerated. These tables and files, for which the user may need to add a new and/or customize an existing record, are indicated by YES written into the Customize column.
| Table/Panels | Information | Customize | ||||
|---|---|---|---|---|---|---|
| Routines | The IINV (Issue interest invoices) routine is pre-loaded at installation. This routine must be active if interest invoices should be updated/posted via Work with interest invoice proposal routine.
This routine must also be active for the voucher types which are used to update/post interest invoices. |
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| Voucher types | The IINV (Issue interest invoices) routine should be activated for the voucher types that are used to update/post interest invoices via Work with interest invoice proposal routine. | Yes | ||||
| System document types
Document types |
The IND (A/R interest invoice) system document type connected to the IND document type is pre-loaded at installation. IND is a dedicated document type used when creating interest invoices via Work with interest invoice proposal routine.
If there is no dedicated pseudo account defined for the IND document then the following default pseudo accounts are used:
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Yes | ||||
| Document text types | A dedicated record *INTINV (Interest invoice texts) record is pre-loaded at installation. It allows using multiple languages and multiple text sets. | |||||
| Interest invoice texts | Interest text code identifies the written text that should be printed on an interest invoice. Different texts can be used for different interest invoice rules and the text can be translated to several languages.
Header and footer for the document can be defined by using a dedicated parameter, the foot note delimiter, which is §§. It needs to be entered in the first two positions of the line. Refer also to the topics: |
Yes | ||||
| Document output formats | A dedicated FKR461 (A/R Interest invoice) record that is pre-loaded at installation. The code defining the required interest invoice layout (Landscape or Accelio) should be defined for this record. | Yes | ||||
| DI documents | After printing the interest invoices they can be distributed either in a paper format, through e-mail, or by fax. A dedicated ASWINO (Interest invoice) DI document, and Interest invoice DI subtype is pre-loaded in the DI documents. It is to enable the electronic sending by e-mail or fax. The distribution method needs to be set for a debtor in the Business partners file. |
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| Business partner file maintenance (DI methods panel) Business partner file maintenance |
If interest invoices should be distributed through e-mail, or by fax the required DI methods should be activated and certain address related data completed. | Yes | ||||
| Stop codes | A defined stop code can be assigned to a document in order to indicate that no interests should be charged for the document.
An interest invoice automatically receives a stop code – the one defined for the applied Interest invoice rule. |
Yes | ||||
| Interest rules | An invoice rule defines the way interests should be calculated as well as some interest invoice related data. If interests should be charged for a business partner’s overdue documents then an interest invoice rule needs to be set for this business partner. | Yes | ||||
| Business partner file maintenance (A/R basic data panel) |
If interests are to be charged for a Business partner’s overdue invoices then a dedicated Interest invoice rule has to be entered on this panel. | Yes | ||||
| Document types | The Interest/open items and Interest/payment fields must be completed to indicate how documents entered with this document type should be handled by the interest invoicing routine. | Yes | ||||
| Countries | For a business partner’s country a set of periodic interest rates can be defined, i.e. a set of yearly, weekly, monthly or fixed rates.
If the yearly rates are defined for the country then a year with 360 days can be chosen for interest calculation (30 days for each month), or a year with 365 days for a non-leap year and 366 for a leap year, or 365 days for each year. If weekly or monthly interest rates are defined then calculation is always done for a year with 365(366) days. Note: Interest invoice rules set for Business partners from the same country must define the same Calculation method i.e. it is not possible to define, for example, both daily as well as weekly interest rates for a country. |
Yes | ||||
| Currencies | For each currency a threshold can be defined for the interest total and the interest line amount. It is also possible to define an adjustment value to which the interest invoice value should be rounded to. | Yes |