The Internal stock document functionality fulfills the Polish legal requirements of supporting ‘Stock adjustment’ transactions coupled with document handling. This functionality is only valid for stock adjustments of normal stock. Stock adjustments for Transit and NCC stock should be handled via the standard Work with inventory menu option. However, for NCC stock you can use this functionality to increase/decrease the stock quantity on NCC certificates.
This functionality allows the creation of warehouse documents for any removal or reception of internal goods, (e.g., for advertising purposes, donations, internal usage, index change, corrections in stock), as well as for the reception of products from your own external system for production. Invoices are not required for these types of internal stock transactions, but they must be documented via documents and printouts. The documents, which are possible to reprint, contain basic information like warehouse, item, quantities, real costs, batches, and dates.
When the set-up is complete, and internal stock transactions are created, every internal stock document is serialized by different numbers depending on the Document type from the Document type table.
The following statuses are assigned to the Internal stock document as it progresses through the different stages:
| Status | Description |
|---|---|
| 01 | This status is temporary and only applies during the creation of a new document. |
| 10 | New temporary document has been created. |
| 20 | Document is under maintenance and at least one line has been created. |
| 60 | Document is closed and printout is printed. |
When the document reaches status 60, it is no longer visible in the Work with internal stock transactions program. Instead, the viewing of the information can be done via the Internal stock transaction enquiry.
The standard ‘Stock Adjustment’ accounting transactions are generated based on the Transaction number that is defined at the header level of the Internal stock transaction document. The document line transaction number is used in the accounting transaction. This transaction number can be found on the line level in both the maintenance and enquiry programs.