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Add a supplier by copying an existing

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When copying a supplier to create a new you have the following possibilities:

  • Copy without entering the template on the Work with business partners, Copy panel. The active template (i.e. Template selected) on the Work with business partners panel determines the panels that are valid for this new supplier. All information for the existing supplier is copied, with the exception of any statistical-related information and/or event-related information.
  • Enter the template on the Work with business partner, Copy panel. You will access the Copy, template usage panel where you can decide what values you want to copy (if at all) for each panel in the entered template.
  • Manually enter the new supplier number, or automatically generate the supplier number. The latter possibility is available via the Next business partner function key. This function key is available if the AUTOBPN (Auto gen business partner no) function is activated in the Function control file, an extended number series for the business partner number generation has been set up in the Extended number series table, and the extended number series code has been entered in the Character value field in the Defaults and replacements table for the following group/level/key: AUTOGEN/NUMBER/BP_NUMBER.

Copy without template usage:

  1. Select the Work with business partners menu item. Note: The active template determines the panels that will be prompted for the new supplier once the copying is complete.
  2. Highlight the supplier and click Copy.
  3. You access Work with business partners, Copy. Enter the name for the new supplier in the New business partner field, or click the Next business partner function key if it is visible to automatically generate the next supplier number. Click OK. Note: As previously mentioned, the Template selected on the Work with business partners panel determines the panels that are valid for this new supplier. After clicking OK these panels will prompt, one after the other, where you can change the information you want.

Copy with template usage

  1. Select the Work with business partners menu item.
  2. Highlight the supplier and click Copy.
  3. You access Work with business partners, Copy. Enter the template that you want to use for the copy. Enter the name for the new supplier in the New business partner field, or click the Next business partner function key if it is visible to automatically generate the next supplier number. Click OK.
  4. You access Copy, template usage. All business partner related panels for the selected template are displayed in the Description column in the same sequence as that set up on the template.

    For each panel you can decide in the Usage column if:

    • Original values from the “From” business partner shall be copied.
    • Template values shall be copied (i.e. field values from any default setting in the template).
    • No values shall be copied.

    An equivalent decision regarding what data you want to copy (i.e. Original values or No values) can be made for the following:

    • Struct (Structure) for the supplier structure information.
    • Cont for the contacts.
    • Days (i.e. Dispatch days defining the days when the supplier will dispatch the goods) for the address file.

    After clicking OK these panels will prompt, one after the other, where you can change the information you want.

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