The A/P Direct Order Billing functionality allows you to seamlessly process A/P invoices for direct business-to-business (BtB) orders by performing all of the required steps from one location, i.e. from the A/P invoice direct order, Fees and discounts panel.
If the system is set up with the required information, this panel is shown when an A/P invoice is manually registered via the Enter financial transactions routine and the concerned PO number, of an order which has not yet been received, is indicated.
The A/P invoice direct order, Fees and discounts panel enables the user to make necessary adjustments of the subjected SO and/or PO data as well as to receive and match the received order lines. To adjust the SO/PO data denotes not only maintenance of existing order lines but also creation of new order lines carrying, for example, additional fees charged on the supplier invoice but not included in the PO/SO.
Workflow and Key Features
The prerequisite is that a BtB direct sales order is in use and the APDIRBIL (A/P direct order billing) function is activated in the Function control file.
Access Enter financial transactions.
A/P invoice/credit note entry panel
- Register the received supplier invoice for goods delivered directly to your customer. Simply enter the Order number and click OK to retrieve the supplier of this order.
If the order fulfills the following conditions, then the A/P invoice direct order, Fees and discounts panel will be displayed in sequence.
- It is not received
- It is not an MDC order
- Its currency is equal to the invoice currency
A/P invoice direct order, Fees and discounts panel
- Add fees (PO lines) charged by the supplier but not included in the PO/SO.
- Include/exclude the fee amount from the Cash discount base.
- Modify, if required, the sales cost for the added fee.
- Charge the fee back to the customer or set it as free of charge.
- Create a direct bill debit for a non-accepted fee.
- Change the purchase/sales price according to the supplier invoice.
- Create a direct bill debit for a non-accepted purchase price change.
- Automatically assign the order line amounts as matched or manually enter matching details (entered fee amount is, by default, considered as matched).
- Receive and match the processed purchase order lines. At purchase order reception, the sales order is processed in the standard way, i.e. it is set to status 45 and, if defined as such for the order type, automatically invoiced.
A/P invoice direct order, A/P debit note entry panel
Add details for the A/P debit invoice that charges unaccepted amounts back to the supplier.
Enquiries
- A/P direct order debit enquiry – This enquiry program displays all the issued A/P direct bill debit notes (documents issued to charge back un-accepted amounts included in the supplier invoice). Related information is displayed if a dedicated option is selected.
- A/P invoice direct order enquiry, Fees and discounts – This enquiry panel is accessed if you click OK on the A/P transactions enquiry, Details panel and displays details for an A/P direct invoice.
- Work with A/P transactions, Fees and discounts – This panel is accessed if you click OK on the Work with A/P transactions panel and displays details for an A/P direct invoice.
- Direct invoice cash discount window – This window can be launched from the Invoice enquiry if the customer invoice you are viewing has been issued for an A/P direct invoice. You click the Direct invoice terms from the Function list to view the cash discount calculation details.